Job Description

Title: Human Resources (HR) Assistant 1

Location: Birmingham AL 35243

Job Type: 6 months contract

Schedule: 10 hours weekly on-site

Pay rate: $23.00/hr. on W2

Position Overview

An HR Assistant short for Human Resources Assistant is an entry-level position within the human resources department of an organization. HR Assistants provide administrative support to HR professionals and contribute to various HR functions including recruitment employee records management benefits administration and employee relations. They play a vital role in ensuring that HR operations run smoothly and efficiently.

Responsibilities

• Assist in the recruitment process by posting job openings screening resumes scheduling interviews and communicating with candidates.
• Help with the onboarding of new employees including preparing new hire paperwork conducting orientation sessions and ensuring that all required documents are completed.
• Maintain and update employee records in the HR database ensuring accuracy and confidentiality of employee information.
• Assist employees with benefits-related inquiries enrollment and changes and collaborate with HR professionals to administer benefits programs.
• Manage timekeeping systems track employee attendance and address time and attendance-related questions.
• Prepare HR documents such as offer letters employment contracts and HR policies and ensure they are distributed and filed appropriately.
• Act as a point of contact for employees HR-related questions and concerns and assist in resolving routine issues.
• Generate HR reports and maintain HR metrics such as turnover rates headcount and recruitment statistics.
• Assist in ensuring compliance with labor laws regulations and HR policies including EEOC FMLA and ADA.
• Coordinate training programs track employee training progress and assist with training logistics.
• Help distribute internal HR communications announcements and updates to employees.
• Support the offboarding process by coordinating exit interviews collecting company property and processing termination paperwork.
• Maintain organized HR files and documentation both in physical and electronic formats.

Qualifications

Education

• A high school diploma or equivalent is typically required.
• Some employers may prefer candidates with post-secondary education or coursework in human resources or a related field.

Experience

• Prior experience in an administrative or office support role is beneficial.
• Entry-level HR experience can be an advantage but is not always required.

Skills

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and familiarity with HR software or databases.
• Strong written and verbal communication skills for effective interaction with employees and HR professionals.
• Excellent organizational and multitasking abilities to manage HR tasks and responsibilities efficiently.
• Keen attention to detail when handling employee records paperwork and data entry.
• A customer-service-oriented mindset to assist employees and provide support in a helpful and courteous manner.
• Discretion and the ability to handle sensitive employee information with care.

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