Job Description

POSITION SUMMARY: The Staff Accountant is responsible for managing the day-to-day transactional accounting operations of the organization, including accounts payable, accounts receivable, reconciliations, payroll support, and inter-entity accounting. This role ensures financial data is accurate, timely, and complete across all systems.

This position is designed to extend the capacity of the Finance function by owning core accounting processes and preparing key schedules that support the Controller’s financial reporting, compliance, and strategic responsibilities. The Staff Accountant will operate with a high degree of independence and serve as the primary owner of the organization’s transactional accounting engine.

POSITION RESPONSIBILITIES: 

Transactional Accounting 

• Perform day-to-day bookkeeping in QuickBooks, including journal entries, account reconciliations, and maintenance of the chart of accounts.
• Ensure accuracy and integrity of the general ledger through consistent and timely recording of transactions.
• Reconcile bank accounts, credit cards, and investment accounts on a defined schedule.
• Record and properly classify all incoming revenue and deposits.
• Track and record fixed assets and maintain depreciation schedules.
• Review transactions and invoices to ensure appropriate GL coding and classification.
• Monitor daily cash activity and flag timing or liquidity considerations to the Controller.
• Maintain organized and complete financial documentation.

 Accounts Payable 

• Process vendor invoices and employee expense reports in Bill.com. 
• Execute payments via ACH, check, and wire. 
• Maintain accurate vendor records. 
• Own the annual 1099 process. 

Accounts Receivable & Billing (Full Ownership) 

• Prepare and issue invoices, including investor billing. 
• Maintain billing schedules. 
• Monitor accounts receivable aging and manage collections. 
• Coordinate with Investor Relations for escalations. 
• Apply cash receipts and maintain accurate records. 

Inter-Entity Accounting 

• Record and reconcile inter-entity transactions. 
• Allocate shared expenses between entities. 
• Maintain inter-entity schedules. 

Financial Close & Reporting Support 

• Prepare journal entries and reconciliations 
• Maintain close checklist. 
• Inter-entity quarterly reconciliations 
• Completion of assigned close tasks
• Journal entries
• Account reconciliations
• Supporting schedules
• Support audit and reporting Internal and external. 

Payroll  

• Process payroll and reconcile to GL. 
• Support onboarding and benefits reconciliation. 

Systems & Process Improvement 

• Maintain data accuracy across systems. 
• Identify and escalate process improvements. 

Controller Support & Coverage 

• Own transactional processes with minimal supervision. 
• Escalate issues with recommendations. 

Grant Accounting responsibilities

• Tracking grant revenue and expenses
• Maintaining grant schedules and supporting documentation
• Completing grant reconciliations
• Ensuring grant-related activity is properly coded

POSITION QUALIFICATIONS:

•  3–5 years accounting experience. 
• Experience with A/R ownership required. 
• QuickBooks, Bill.com, Expensify preferred. 
• Strong Excel and attention to detail required.

Education : Bachelor’s degree in Accounting, Finance or related field. Relevant work experience may be considered in lieu of a degree.

Core Values : Must possess the ability to daily represent the organization’s core values: Be:Real, Be:Accountable, Be: Curious, Be:Purposeful, and Be:Courageous.

Computer Skills : Proficient PC skills, including MS Office (Teams, PowerPoint, Excel, Word, Outlook).

Certificates & Licenses : None.

Other Requirements : Valid Texas driver license.

Competency Statements

• Organized - Possessing the trait of being organized or following a systematic method of performing tasks effectively.
• Communication, Oral/Written - Ability to communicate effectively with others using the spoken word, and in writing clearly and concisely; interact with people of all levels in a confident, professional manner.
• Listening - Clearly receiving, interpreting, and understanding messages to translate into action.
• Problem Solving - Ability to identify and understand issues, problems, and opportunities; determine course of action and appropriate solutions.
• Energetic - Ability to work at a sustained pace and produce quality work and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines; complete a high volume of tasks with little or no guidance.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.

ESSENTIAL FUNCTIONS

 Physical Demands:

Lift/Carry: General office activity, e.g. lifting up to 20 pounds occasionally or negligible weights.

Other Physical Requirement s: None 

Work Environment:

This is a flexible work environment which includes both in-office attendance and the ability to work from home as business needs allow. Work is performed both indoors and outdoors. Operating computer, manual dexterity, talking, hearing, and repetitive motion. Use of personal computing equipment, telephone, and multi-functioning printer. Ability to travel to and from meetings, training sessions or other business-related events. After hours work/travel may be required. 

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

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