Administrative Assistant/Receptionist Job at O'Hagan Meyer, Newport Beach, CA

YUk1ZVY0MVBiREFmTVNqZW5OVURDMkFTZFE9PQ==
  • O'Hagan Meyer
  • Newport Beach, CA

Job Description

O’Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply.

Duties & Responsibilities:

  • Greeting Clients and Visitors
  • Operating multi-line phone system including transferring calls and forwarding voicemails
  • Scheduling and confirming appointments
  • Maintain firm conference room schedule and calendar
  • Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter related tasks as assigned
    Scanning and distributing incoming mail and deliveries daily
    Mailing documents via USPS, USPS Certified, UPS, and FedEx
  • Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings
    Keeping reception area clean, organized and presentable for guests
  • Assist with maintaining office supply inventory and replenishing office supplies with office managers approval
  • Other projects and tasks as assigned
  • Assist as backup for file clerk
  • Assist with additional administrative tasks and projects as assigned by the office manager.
  • Collaborate in the planning and execution of office social events with office manager.
  • Crosstrain on firm technology systems (document management, calendaring, others as needed)

Requirements

  • Proficient with Microsoft Office Suite (Word, Excel and Outlook)
  • Proficient with Adobe PDF
  • Excellent interpersonal and customer service skills
  • Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine
  • Ability to work in fast-paced environment
  • Excellent organizational skills and strong attention to detail

Education & Experience:

High school diploma or equivalent.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 25 pounds at times. 

*The Office Receptionist is required to be in-office five days per week.

Compensation: $40,000-47,000 per year

O'Hagan Meyer PLLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

O'Hagan Meyer PLLC participates in E-Verify.

Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Short Term & Long Term Disability
  • Training & Development
  • Work From Home
  • Free Food & Snacks
  • Wellness Resources

Job Tags

Full time, Temporary work, Work at office

Similar Jobs

Ardent Health

Security Officer Job at Ardent Health

Overview Join our team as a night shift, full-time, Security Officer in Tyler, TX. Why Join Us? Thrive in a People-First Environment...  ...service Security officer license with the Texas Board of Private Investigators and Private Security Agencies or within 90 days... 

Infojini Healthcare

Travel Nurse RN - Long-Term Care - $2,210 per week in Lynchburg, VA Job at Infojini Healthcare

 ...Registered Nurse (RN) | Long-Term Care Location: Lynchburg, VA Agency: Infojini Healthcare Pay: $2,210 per week Shift Information: Days - 3 days x 12 hours Contract Duration: 13 Weeks Start Date: 6/15/2026 About the Position RN - Long... 

Novant Health

Registered Nurse, RN - Med Surg 2 Job at Novant Health

 ...CenterShift/Hours: FULL TIME, 3-12hr shift, 7a-7pThe Registered Nurse serves as a leader of the healthcare team at Novant Health by...  ..., preferred.If your RN nursing license has been inactive, retired or lapsed for five years or more and you have not been licensed... 

D4C Dental Brands

Traveling Pediatric Dental Assistant Job at D4C Dental Brands

 ...Traveling Pediatric Dental Assistant Dentistry For Children Full-Time | Benefits Eligible We are seeking a Traveling Pediatric Dental Assistant who is passionate about working with children and providing exceptional patient care. This role will travel to... 

Outsourced Staff

WordPress Developer (Full Time - Work from home) Job at Outsourced Staff

 ...ve combined strategy and creativity across brand, campaign and web to move people, shape narratives, and drive transformational impact...  ...deliver results. What Youll Be Doing Custom WordPress Development : Build and maintain custom WordPress websites from Figma or...